Information to be published

How the information
can be obtained

Cost

Class1 -Who we are and what we do

• (Organisational information, structures, locations and contacts)
• This will be current information only
• Who’s who on the Council and its Committees
• Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address(if used)

• Location of main Council office and accessibility details

Website
Hard Copy

FoC
10p/sheet

Staffing structure

Hard Copy

10p/sheet

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum

• Annual return form and report by auditor
• Finalised budget
• Precept
• Financial Standing Orders and Regulations
• Grants given and received
• List of current contracts awarded and value of contract
• Members’ allowances and expenses

Hard copy

10p/sheet

Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)

• Parish Plan (current and previous year as a minimum)

Class 4 – How we make decisions (Decision making processes and records of decisions)
Current and previous council year as a minimum

• Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)
• Agendas of meetings (as above)

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Reports presented to council meetings -nb this will exclude information that is properly regarded as private to the meeting.

Hard copy

10p/sheet

Responses to consultation papers

Hard copy

Responses to planning applications

TDC Website

FoC

Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities

• Current information only
• Policies and procedures for the conduct of council business:
• Procedural standing orders
• Committee and sub-committee terms of reference
• Delegated authority in respect of officers Code of Conduct Policy statements Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)
• Data protection policies
• Schedule of charges )for the publication of information)

Class 6 – Lists and Registers Currently maintained lists and registers only

• Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
• Assets Register
• Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)
• Register of members’ interests

• Register of gifts and hospitality

Available to view at Parish Office

FoC

Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only

Community centres and village halls

Hard copy from Centre Manager

• Parks, playing fields and recreational facilities
• Seating, litter bins, clocks, memorials and lighting

Hard copy

10p/sheet

Public conveniences

Information from Tandridge District Council

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) – Talbot Road Recreation

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ .10p per sheet (black & white)

Actual cost

Postage

Actual cost of Royal Mail standard 2nd class